Exhibit Rules and Regulations
* Read Carefully
The purpose of the Exhibits is to give an opportunity to companies and individuals to provide informative and useful products and/or services to the Parishes of the Greek Orthodox Archdiocese. CLEC, in keeping with the stated purpose of the Congress Exhibit, encourages exhibitors to be educational, communicative, and informative in their exhibit displays.
Space Rental & Hours of Exhibit
The rental fee for a booth at the 41st Biennial Clergy-Laity Congress is $1,500 payable by April 15th, 2014. Applications received after April 15th will be $1,700. The Exhibit Hall will be open during the hours designated by the Greek Orthodox Archdiocese.
Booth Equipment & Services
Clergy-Laity will furnish uniform booth equipment to each exhibitor consisting of an 8'x10' booth with an 8' high backwall and 3' high side drape, one (1) 7" x 44" Identification sign, one (1) 6' draped table and two side chairs and a wastebasket. All exhibits will be housed in the FRANKLIN "B" BALLROOM" at the Marriott Philadelphia Downtown. Freeman Decorating, our official decorating company will forward a complete exhibitors kit to each exhibitor six weeks prior to the opening. All shipments must be sent prepaid to Freeman Decorating, who will receive all shipments and deliver them to your booth prior to set-up. Cost of this service and detailed information is included in the packet mailed to each exhibitor. The hotel will not accept freight or truck shipments. Direct shipments are only accepted during move-in. Must be sent care of Freeman Decorating.
Applications for space must be accompanied by full booth(s) rental fees upon submission of contracts. Full refund of rental space will be made for space cancellations received prior to May 1st, 2014. There will be no refund of space deposits after this date and Exhibitor will be responsible for any other fees due.
Assignment of Space
Assignment of space is on a first come first serve basis. Exhibitor's request for space will be respected only after application has been accepted by the Exhibit Committee and rental fee has been collected. Should space remain unoccupied at the opening of the exhibition, the CLEC may rent or use it without obligation or refund.
Acceptance of an application for exhibit space does not imply endorsement by the Archdiocese of the applicant's product or service, nor does rejection imply lack of merit of product or service. The application for space, when accepted, constitutes a contract for the right to use the space assigned.
Installation & Dismantling of Exhibits
Exhibitors shall move in on Saturday, July 5 (2:00 pm - 6:00 pm) and Sunday, July 6 (8:00 am - 2:00 pm). The Official opening is scheduled for 3:30 p.m. on Sunday, July 6, 2014. DISMANTLING must begin at 5:00 p.m. on Wednesday, July 9. All Exhibits must be dismantled and materials removed from the exhibit area by 11:00 p.m. In order to conform to union contract rules and regulations please note the following: Freeman Decorating shall be the sole authority on all matters in the
Exhibitors are permitted to hand-carry items into the Exhibit Hall provided they do not use dollies, baggage carts or flat trucks or mechanized equipment. Freeman Decorating will control access to the floor from the loading docks and all doorways into the facility.
Exhibitors may set their own displays without the assistance from the local union.
Should assistance be necessary beyond that provided by those employees, then labor must be provided by Freeman Decorating. All Exhibitor must comply with the requirements in the exhibitor kit.
Complete exhibitor information will be furnished to each Exhibitor covering in detail, shipment of exhibit materials, electrical requirements and other subjects. This information will include prices for rental of furniture, special construction, etc.
Each Exhibitor will be fully responsible for all Internet Connections and Audio-Visual Equipment used in their booth.
Exhibitor Representatives Responsibility
Each Exhibitor must designate one person to be his representative in connection with installation, operation, and removal of exhibit.
The representative shall be authorized to enter into the service contracts necessary.
ALL EXHIBITS ARE TO BE PROPERLY MANNED DURING ALL SHOW HOURS, EARLY TEARDOWN IS NOT ALLOWED.
Use of Exhibit Space
No Exhibitor shall reassign, sublet or share the whole or any part of the space assigned to him.
Exhibits may not project beyond the space allotted nor interfere with traffic to exhibits of others. The Exhibit Committee reserves the right to restrict exhibits which may detract from the general characteristic of the exhibits. This reservation includes persons, things, printed matter or anything
of character that might be objectionable to the exhibit as a whole.
Care of Prememsis
Neither exhibit, signs, nor other materials may be posted, nailed, or otherwise affixed to walls, doors, or other surfaces in a way that might mar or deface hall premises or other furnishings. Damages from failure to observe this notice is payable by the Exhibitor.
"Hold Harmless" Clause
The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor's displays, equipment and other property brought upon the premises of the Philadelphia Marriott Downtown from whatever cause, and the exhibitor shall indemnify and hold harmless the Philadelphia Marriott Downtown and the Greek Orthodox Archdiocese of America and their respective agents, employees, volunteers and invitees from any and all such losses, damages, and claims.
The Exhibitor understands that neither the Greek Orthodox Archdiocese of America nor the Philadelphia Marriott Downtown shall maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
The CLEC shall have full power in the interpretation and enforcement of all Rules and Regulations contained herein, and the power to make such amendments thereto and such further Rules and Regulations as it shall consider necessary for the proper conduct of the exhibition. Exhibitors may appeal decisions of the CLEC regarding the above Rules and Regulations to the Archdiocese.